Purebaby Pty Ltd Collingwood VIC, Australia
Accounts Receivable and Payable Officer - Position Description Reports to: Finance Manager, Senior Accountant and Executive Team Hours: Part Time – (4 days per week- 30.5 hours) Location: 135 Cromwell Street, Collingwood, Victoria 3066 Start date: Immediate As the Accounts Receivable and Payable Officer , you will be primarily responsible for: supporting the finance team in the day-to-day functional accounting activities; supporting various business units with understanding and complying with required finance processes and budgets; entering key information efficiently, correctly and quickly in the Purebaby accounting and/or ERP system; ownership of the efficient administration of the accounts receivable and accounts payable function across all channels and business units – including payroll; continually reviewing and improving administrative process for with your finance team colleagues and documenting and implementing any process improvements; proactively contacting and managing all creditors and debtors within the company payment terms; adhering to Purebaby’s values and culture. CONTEXT As the Accounts Receivable and Payable Officer you will be a key contact point for Purebaby’s internal business units and Purebaby’s debtors and creditors. You will be the gate-keeper for money leaving the business and the master of money being paid back to the business on time and in full across all sales channels. You will also support the finance team in the day-to-day functional accounting activities. And should possess a sound knowledge of accounting and proven experience and ability to work with ERP system is form a significant part of the role. This role will sit closely to and report into the Finance Manager and Senior Accountant. Qualifications/Skills/Experience/Attributes Bachelor of Commerce / Accounting (mandatory). 2 to 3 years working in a finance function within Retail/Wholesale industry. Knowledge of general accounting principles. Working experience in Retail Environment and using Apparel 21 (ERP System) are highly regarded Good knowledge of Microsoft Excel. Unrestricted work permit in Australia High attention to detail and process. Strong interpersonal, verbal, and written communication skills. Be enthusiastic & highly motivated Be keen to learn and develop your skills Accounts Payable Accurate and timely processing of supplier invoices and claims (Rebate, Credit note, etc.) Company Credit Card maintenance, processing all transactions. Accurate and timely processing of supplier invoices and claims (Rebate, Credit note, etc.) Company Credit Card maintenance, processing all transactions. Staff expense reimbursement. Payroll for Head Office and Retail. Complete maintenance of Petty Cash. Prepare and execute accurate pay runs. Reconcile Supplier’s Statement. Reconcile General ledger and Sub ledger. Weekly distribution of Aged payable reports. Review and process outstanding invoices in GRNI. Weekly AP bank reconciliation. Weekly Credit card reconciliation. Petty Cash account reconciliation. Creation of new vendor in the AP21. Month End Reconciliation and Journal Entry. Prepare Month End Accrual list. Ability to liaise with Supplier’s and maintain good relationship. Accounts Receivable Accurate and timely processing of customer payments and claims. Complete ownership of Aged Debtors, very thorough follow up for outstanding payments. Liaise with Sales Dept for approval/disapproval of deliveries. Send out and follow up on Proforma invoices and overdue payments. Process credits and maintain the Return authority register. Accurate and timely processing of customer payments and claims. Complete ownership of Aged Debtors, very thorough follow up for outstanding payments. Liaise with Sales Dept for approval/disapproval of deliveries. Send out and follow up on Proforma invoices and overdue payments. Process credits and maintain the Return authority register. Correct application of Sales rebates. Weekly Retail stores Merchant reconciliation with CBA bank accounts. Weekly Paypal account reconciliation. Weekly Afterpay account reconciliation. Distribution of Debtors statement and prepare reconciliation. Weekly distribution of aged debtors’ reports. Month End reconciliation. General Accounting Admin From time to time general accounting administration as directed by the Finance Manager and/or Senior Accountant.