Secretary (Pro Bono)

  • JustMums Recruitment
  • Sydney NSW, Australia
  • 10/09/2019
Part Time Administration & Office Support Legal

Job Description

Opportunity for an experienced legal secretary to join the Pro Bono team at a global law firm in a permanent, part-time role

Our client

With over 11,000 staff worldwide, our client is a global commercial law firm who are well regarded for their inclusive culture and are particularly supportive of working parents.

The role

They are now seeking an experienced legal secretary/administrative assistant to join their Pro Bono & Community Service practice group and provide administrative support to the Partner and two lawyers – as well as providing administrative support to the Community Services Lead on an ad hoc basis.

Key responsibilities will include:

  • Opening new pro bono matters;
  • Undertaking conflict searches;
  • Drafting C&D letters for new pro bono matters and submitting pro bono Matter NBR’s;
  • Assisting with monthly pro bono expense and WIP reports;
  • Processing expense claims;
  • Managing billing processes,
  • Maintaining pro bono matter registers;
  • Collating pro bono matter statistics;
  • Maintenance of the firm’s pro bono intranet and extranet sites;
  • Assistance with compilation and layout of pro bono emails, presentations, newsletters and other administrative tasks as required; and
  • Assisting with event management tasks for pro bono events.

About you

To be successful, you must have at least 2 years experience as an legal secretary or administrative assistant at a law firm. With strong IT skills (including Microsoft Office and CRM systems), you will also have strong communication skills, excellent interpersonal skills and the ability to work with a wide range of internal and external stakeholders. High attention to detail, strong organisational skills and the ability to prioritise and consistently meet deadlines is essential. You will be personable, self-motivated and have a proactive approach to keeping the Pro Bono practice group up to date.

What’s on offer?

An attractive salary package is on offer for this a permanent, part-time role in a team that is well respected throughout the entire firm. This role will ideally work school hours/5 days a week (ie. 10am-3pm) however there can be flexibility for the successful candidate (ie. either 4 longer days or the opportunity to work from home 1 day a week).

To apply

Please send your cover letter and resume in Word format via the Apply link. Interviews will commence immediately.