Legal Secretary (IP/Trademarks)

  • JustMums Recruitment
  • Melbourne VIC, Australia
  • 10/10/2019
Job Share Administration & Office Support Legal

Job Description

ob share opportunity for an experienced Legal Secretary in Melbourne CBD working 3-4 days a week

About our client

Our client is a successful mid-tier commercial law firm in Melbourne offering a full range of legal services across a number of key practice areas. They now have a fantastic part-time opportunity for an experienced IP/Trademarks Legal Secretary to join their growing firm.

About the role

Supporting two Principal Lawyers in the IP/Trademarks team, this is a job-share role working 3-4 days (working alongside another great JustMums Recruitment candidate). Days can be flexible, however ideally you will work Monday/Tuesday/Friday and either Wednesday or Thursday.

Key responsibilities will include:

  • Taking instructions and completing tasks with minimal assistance;
  • Ensuring work is accurate and on time;
  • File management;
  • Dictaphone typing including correspondence and file notes;
  • Diary management and control of deadlines;
  • Client liaison;
  • Online searches including; business name and company searches and title searches;
  • Filing and service of documents;
  • Monthly billing using Affinity practice management system;
  • Entering client data into Affinity; and
  • General administrative tasks including photocopying, opening/closing files and binding documents.

About you

We are looking for an experienced legal secretary who has at least 5 years experience in either a mid-tier or large commercial law firm or an Intellectual Property firm. You will be highly self-motivated, have a professional telephone manner, and comfortable dealing with clients and staff across all areas of the firm. A positive attitude, exceptional time management skills, strong attention to detail and excellent communication skills are essential. You will be a team player and strong interpersonal skills are a must.

To apply

Interviews will commence immediately, so to apply please send your cover letter and resume (in Word) via the Apply link. An immediate start is available for the successful candidate.