Administrator and Document Support

  • Setec Pty Ltd
  • Knoxfield VIC, Australia
  • 11/10/2019
Full Time - Flexible Administration & Office Support

Job Description

A varied role working across a variety of areas including reception, human resources, document control and supporting the Executive Manager as required. 

WHAT YOU WILL BE INVOLVED IN

Administration

General:

  • Meet & greet visitors upon arrival
  • Screening phone calls, inquiries and requests, and handling them when appropriate.
  • Dealing with incoming email & post, often corresponding on behalf of the office.
  • Producing documents, reports, and presentations.

HR / OHS

  • Assist in developing job descriptions & preparing advertisements
  • Induct new employees and workstation set up prior to commencement
  • Prepare and execute all HR documentation for new and current staff
  • OHS Coordination – including WorkCover claims and legislations.
  • Oversee OHS regular meetings, audits, and compliance
  • Ensure contracts certificates, insurance, etc
  • Manage training requests, records and skills Matrix compliance
  • Maintenance and compliance with Procedures and Processes

Document Management

  • Ensuring all procedures are up to date and implemented.
  • Document Management
  • Creation of the Document Management Plan and update it, as needed.
  • Oversee document management through its entire lifecycle (inception to archival)
  • Develop and implement a Document review process
  • Supporting Executive Manager Administration duties these duties will include
  • Tracking Documentation Status
  • Ensure Vendor Documentation is delivered on time and all documentation is delivered as per the Document Distribution Requests.

Other miscellaneous duties to support Executive Manager.

EXPERIENCE & SKILLS:

The individual we are seeking will possess the following:

  • The ideal candidate should be highly proficient in the use of MS Office.
  • They should have excellent communication skills, a good telephone manner and be willing to work with others.
  • Preferably the candidate should have experience in Document Control and Project Administration 
  • Ability to consistently meet multiple and often conflicting deadlines.
  • Strong written and verbal communication skills.
  • Self­-Starter with a and strong attention to detail and proven ability to produce results

This opening presents candidates with an excellent opportunity to join a progressive and successful family-owned company in an exciting and expanding industry. The successful candidate will have an opportunity to gain excellent experience with the potential for personal growth and career advancement in a team-oriented and supportive work environment. The salary range for the successful candidate is $60,000 - $67,000.