Reception - Corporate Secretarial - Administration

  • Stones Sharp Certified Practising Accountants - Bookkeepers Melbourne
  • Kew VIC, Australia
  • Apr 13, 2018
Full time Administration & Office Support

Job Description


A boutique Advisory and Business Taxation Firm located in the inner eastern suburbs. We pride ourselves on being more than just Certified Practising Accountants and Business Advisors. We have a strong client service ethic and embrace the role as trusted advisers to our clients by delivering on our promises and ensuring our knowledge and advice is relevant and contemporary.

As a Receptionist your role will include:-

  • Managing calls and in-coming client and guest appointments in a friendly, professional and efficient manner.
  • Maintain the professionalism of reception and meeting room areas
  • Book meeting rooms and in-room catering
  • Register in-coming and out-going correspondence including electronic filing
  • Manage and document client issues in the first instance 
  • Maintaining Company registers, ASIC correspondence and forms, annual company reviews, minutes, resolutions, dividend statements, share certificates and the like
  • Formation & registrations of new companies, trusts and SMSF’s
  • Updating details, registrations & liaising with the ATO, ABR and ASIC
  • PPSR Searches, Registrations, Forms, etc.
  • Updating and maintaining client databases
  • TFN/ABN/GST/PAYGW/Workcover and other Registrations
  • Invoicing clients
  • Ad-hoc administrative duties as required

To Be Successful you must have:-

  • Exceptional time management and organisational skills
  • Professionally presented with a pleasant and professional phone manner
  • Must have previous experience within an Australian professional services business
  • Experience within an Australian Accounting Firm would be advantageous
  • Minimum of 2+years Corporate Secretarial experience
  • Excellent communication skills both verbal & written
  • Excellent spelling & grammar 
  • Proficient in using Microsoft Office, Word, & Outlook
  • Experience with Accounting Software Packages will be highly regarded

On Offer:-

  • This is a role that offers genuine variety and the opportunity to be part of something really exciting.  
  • A competitive salary package within a Diverse and Progressive Firm. 

This role is available immediately for the right person. Please direct inquiries and applications addressing the above detailed selection criteria