Beaumaris Motor Yacht Squadron Beaumaris Foreshore, Beach Rd. Beaumaris
04/07/2019Full or Part Time
The Administration Officer role is vital for the smooth-running of the Beaumaris Motor Yacht Squadron. Under the general direction of the Club Manager, the role provides a range of office, financial and administrative duties. The nature of this role will require flexibility to meet urgent work needs as they arise or undertake other duties as may reasonably be required to support the Club activities e.g. event support. This may entail some work outside normal office hours. The job description is not intended to be exhaustive. The role holder will be expected to adopt a flexible attitude to the duties which may have to be varied after discussion, subject to the needs of the Club and in keeping with the general profile of the role. Role Responsibilities: Office and Administrative duties Answer incoming calls; taking messages and re-directing calls as required Respond to general email enquiries and manage the incoming mail Undertake club office duties e.g. filing, photocopying and membership enquiries Order and maintain office supplies Enter supplier and contractor invoices and journals in Micropower Raise invoices and issue receipts to BMYS customers including functions and members Manage the Membership renewal process, maintain and update the membership data base Undertake Monthly stocktake reports Manage monthly direct debit transactions Ensure timely payment of licence fees, rental, insurance payments Ensure compliance of health and safety in the workplace (Workcover) Finance duties Enter approved timesheets for payroll Balance daily sales (including kitchen) and the float Maintain the General Ledger and balancing on-line banking activities Prepare the BAS from General Ledger Prepare weekly cash deposit banking and reconciliation of TYRO eftpos transactions Assist with budget preparations and routine data input of sales achieved Prepare the P&L and other reports for Treasurer, Club Directors and auditors Maintain and update the asset register Education, Training and Experience Whilst a degree isn’t mandatory for this role, a demonstrated understanding of book keeping and accounting skills is required. Qualifications, accreditation and/or past training in the following subjects would be beneficial: Business Management Accounting Finance/Economics Essential experience is: Proven front line service (visitor/telephone) experience Excellent attention to detail, ability to organise and prioritise tasks, problem solve, and ask questions when needing further clarification The ability to work alone, as well as working co-operatively as a team member A proven commitment to providing good customer service The regular use of Microsoft Office applications and the Internet including Word, Excel, Outlook and PowerPoint to at least an Intermediate level. The proficient use of an Australian accounting software platform (i.e. MYOB, Xero, Quickbooks, MicroPower) Personal Attributes Strong communication skills and commitment to customer service, and maintaining a sense of professionalism at all times Using initiative, flexibility and ability to handle change Strong organisation and time management skills with the ability act with a sense of urgency prioritising competing demands effectively Ability to attend work regularly and maintain a sense of professionalism at all times.